How cash desks in different currencies work
Multiple cash desks and multiple currencies are separate services in the subscription plan. The cash desk management block appears when multiple cash desks are enabled in company settings.
Employee cash desk balances are a separate case. If an employee holds money in several currencies, each is shown separately even with multi-currency disabled. Amounts in different currencies are not mixed into one balance. The setting above applies to company cash desks and is not required for this behavior.
What changes when it's enabled
An “Account” column with the cash desk name appears in the table, and each transaction amount has a currency symbol. Transactions keep their cash desk’s currency. Combined balances across cash desks and converted totals are calculated in the company’s base currency.
The currency is set for the cash desk, not the transaction
By choosing a cash desk in a transaction, you also choose the currency. You can't change a transaction's currency separately without changing the cash desk.
How to set up cash desks in different currencies
- Check that your subscription plan includes multiple cash desks and multiple currencies. Cash desk management is available when the multiple cash desks setting is enabled.
- Open the company settings and add the currencies you need if multi-currency is enabled.
- Create a cash desk for each currency: name, opening cash and non-cash balances, currency.
- Save the cash desk.
- In a transaction, choose the cash desk — the currency is filled in from it.
A cash desk's currency can't be changed after saving
The currency field of a saved cash desk is read-only, as are the opening balances. If you made a mistake, create a new cash desk and deactivate the old one. The default cash desk can't be deactivated — first make another one the default.
When paying a client debt into a cash desk in another currency, the amount is converted at the configured exchange rate. If there is no rate for the cash desk’s currency, the payment will fail. Add the rate in the company profile and try again.