How to add a vehicle to the fleet

The card of a new vehicle is filled in by groups.

Steps

1. Open the fleet and create a vehicle.
2. Fill in the identification: name, code, type. The code is a short identifier by which the vehicle will be recognized in all lists, so come up with it right away and systematically.
3. Fill in the remaining groups of fields — you can complete them later.
4. Save. The new vehicle is created in the current branch.
5. If needed, change the branch in the saved vehicle card.
6. Set the prices.
7. Activate the vehicle separately when it is ready for bookings.

Important

After saving, the vehicle remains inactive. Prices alone are not enough: activate it in the card when its details and prices are ready so it can be selected for a booking.

Identification

Name, code, type and class of the unit, color, VIN, a free-form description. The code is a short identifier by which the vehicle is recognized in lists and filter labels.

Equipment

You mark the presence of ABS, climate control, an audio system, a CD system, and other equipment. These marks don't affect calculations — they help match a vehicle to a client's request.

GPS beacon

If a beacon is installed on the vehicle, enter its IMEI, phone number, and PIN. The IMEI field is labeled “Tracker IMEI” in the interface. GPS integration must also be connected to show the vehicle on the map.

Code and sort number

The code appears in all lists, filter labels, and mobile cards. Keep it short: a long code gets cut off on a phone and becomes unrecognizable.

The sort number sets the vehicle's order in all lists.

Leave gaps between numbers

Number with gaps — 10, 20, 30, not 1, 2, 3. Then a new vehicle can take its place without renumbering the whole fleet.

Fields you'll need later

Some fields aren't required for saving but are used later:

Field	Where it's useful
Purchase date and price	Analytics and payback
Insurance deductible and maximum fine	Contract template
Cost of repairing a body part	Calculation for damage
Registration details	Automatic fine checks

Tip

You don't have to fill them in when creating the vehicle — but each empty one will surface at the moment it's urgently needed.